# \[Planning\] FOSS Hack 3.0 **URL:** \ **Category:** FOSS Hack 3.0\ **Created:** [1 October 2022 20:05 UTC](https://forum.fossunited.org/t/planning-foss-hack-3-0/1316 "2022-10-01T20:05:58Z")\ **Posts on this page:** 6\ **Page:** 2
**Author:** ![mriya11](https://forum.fossunited.org/letter_avatar_proxy/v4/letter/m/90ced4/32.png) [@mriya11](https://forum.fossunited.org/u/mriya11)\ **Post date:** [13 December 2022 07:49 UTC](https://forum.fossunited.org/t/planning-foss-hack-3-0/1316/21 "2022-12-13T07:49:09Z")
### [Minutes] FOSSHack 3.0 Weekly Catch-up Attendees : @fossdot @Devdutt @Mars @mriya11 1. Wrap design and development of the website: @alfiya @athul @Krutika_Thakkannavar 2. Cold emails to be sent to sponsors 3. A Visit to RV on 16/12/22 4. Call for speakers, community partners and mentors to be initiated asap. 5. Create a webpage for mentor guidelines : 6. Plan pre-event workshops. 7. Open call for FOSSHack volunteers. A draft timeline for things to be done can be found [**here**](https://docs.google.com/document/d/1b_PIaMm9aA2SqXWSLndZU44zzPwreGE3y4Khl84eu6Q/edit?usp=sharing). ---
**Author:** ![mriya11](https://forum.fossunited.org/letter_avatar_proxy/v4/letter/m/90ced4/32.png) [@mriya11](https://forum.fossunited.org/u/mriya11)\ **Post date:** [21 December 2022 16:08 UTC](https://forum.fossunited.org/t/planning-foss-hack-3-0/1316/22 "2022-12-21T16:08:38Z")
### [Minutes] FOSSHack 3.0 Weekly Catch-up - 19/12 Attendees : @Devdutt @Mars @mriya11 @nikochiko @KaranGandhi @athul 1. Call for mentors and speakers - Online and offline - Start rolling out the CFP forms for speakers - Create a guide for mentors - to be added on to website - The ideas for mentor management and what we are looking for as sessions could be shared by @Devdutt 1. Cold emails to be sent to sponsors - finalise the deck and list of potential sponsors 2. Plan pre-event workshops. 3. Check on vendors for physical goodies. 4. Quick check on the community partners and local edition updates @adithyaanilkumar A draft timeline for things to be done can be found [**here**](https://docs.google.com/document/d/1b_PIaMm9aA2SqXWSLndZU44zzPwreGE3y4Khl84eu6Q/edit?usp=sharing). ---
**Author:** ![fossdot](https://forum.fossunited.org/user_avatar/forum.fossunited.org/fossdot/32/77_2.png) [@fossdot](https://forum.fossunited.org/u/fossdot)\ **Post date:** [26 December 2022 16:34 UTC](https://forum.fossunited.org/t/planning-foss-hack-3-0/1316/23 "2022-12-26T16:34:13Z")
### MoM (26/12/2022): **Website** : A page to filter mentors based on skills **Evaluation** : Give a nudge (email reminder) to all the participants for the project review. **Talks** : Pre-event- Recorded talks, During events - Workshop, Lightning talks in classroom/auditorium. **Volunteer** : Participants Managers **Newsletter** : Rules, Evaluation, CoC, Mentorship **FOSS Hack Local** : Get details of the hackathon - Are they charging? if yes, what’s the ticket price, capacity of the venue, are they looking for mentors to join in-person, Is overnight hack possible? We can only approve the Local edition if the venue is confirmed. **Outreach** : Create a list of tech groups/organizations to reach out to for community partnerships. Ask Volunteers to contribute to that. @mriya11 can add details of our hackathon grantee and @nikochiko can add details of previous community partners. **Social Media** : Announce Hackathon, CFP, and Sponsorship, FOSS Hack Local **Design** : Website design, Social media announcement posters. ---
**Author:** ![Aldrin\_Jenson](https://forum.fossunited.org/user_avatar/forum.fossunited.org/aldrin_jenson/32/678_2.png) [@Aldrin\_Jenson](https://forum.fossunited.org/u/Aldrin_Jenson)\ **Post date:** [4 January 2023 08:51 UTC](https://forum.fossunited.org/t/planning-foss-hack-3-0/1316/24 "2023-01-04T08:51:37Z")
A few points we discussed regarding FOSS Hack local in the last meeting. - distributed format - preferably informal - basic requirements: - internet connection - projector - cleanliness - good restrooms/sanitation facilities - max grant we can offer: 10k - for food and other expenses - expecting at-least around 10-20 people ? - preferably we could have seniors/experienced programmers to act as mentors * * * ## To Do Create a structured/doc/set of rules for local partners. (maybe @KaranGandhi can help?) - what exactly they can offer - what we can offer - Clearly ensure that for offline participants, FOSS United doesn’t hold any responsibility. - if they are not participating physically in Bangalore venue, you are considered online. - If they are participating in FOSSHack Local the responsibility should be falling on the local organizers only - Create database of contacts and send email with the doc - Verify the credibility of the organizer - Release the final list of venues (at-least 3 weeks before) the final event - Suggestion: Ask each host to send a contact link (preferably one containing a form) and have this link be published in the website. The link given so as for the hosts to track the number of participants who’ll be attending. - FOSSUnited will not be responsible for tracking or any further management. ## Regarding the choosing of local Venues - Don’t have too much communities be concentrated in any particular region - Make it maximum distributed. - The aim should be for those already communities who are already interested to host the hackathon to do so with the grant being provided by us. - Since this is the first time, we’re doing a distributed local hackathon, keep only small number of organizers whom we can trust. - maybe keep max local partners per state as 3? - Should be really based on trust. So ensure proper verification/background check is done before finalising the host. ### Other Factors to consider when choosing host - Location of the host - see how many people they can accommodate - understand the potential of that location. ### TBD - how exactly to offer the money to the local organisers - based on some estimates (advance + other afterwards) ? - maybe ask them to get funding from them too ? - a doc from them describing their facilities, what the can offer @Sejal_Jain and @KaranGandhi please add the contacts in the outreach sheet when free. ---
**Author:** ![mriya11](https://forum.fossunited.org/letter_avatar_proxy/v4/letter/m/90ced4/32.png) [@mriya11](https://forum.fossunited.org/u/mriya11)\ **Post date:** [16 January 2023 17:14 UTC](https://forum.fossunited.org/t/planning-foss-hack-3-0/1316/25 "2023-01-16T17:14:00Z")
### [Minutes] FOSSHack 3.0 Weekly Catch-up - 16/01/23 Attendees : @fossdot @Devdutt @Mars @mriya11 @nikochiko@athul @Ganeshaaa @adithyaanilkumar 1. **Action on community partnership** : 2. **Mentorship + Project listing + CFP** : Create a thread on forum 3. **Website** : No new design incorporates - make quick hacks to add immediate elements. 4. **Hackathon Dashboard:** @athul 5. **Social media** : ---
**Author:** ![Aldrin\_Jenson](https://forum.fossunited.org/user_avatar/forum.fossunited.org/aldrin_jenson/32/678_2.png) [@Aldrin\_Jenson](https://forum.fossunited.org/u/Aldrin_Jenson)\ **Post date:** [6 February 2023 16:48 UTC](https://forum.fossunited.org/t/planning-foss-hack-3-0/1316/26 "2023-02-06T16:48:46Z")
# [Minutes] FOSS Hack 3.0 Weekly Catch-Up 6/01/2023 Attendees: @mriya11 @Aldrin_Jenson @Devdutt @nikochiko ## Partner Projects on-boarding to be completed by February 2023 - @nikochiko ## Community Partner Updates: - Sent follow up mails to everyone who filled the form - Created new telegram group of POC from each community and sent group link along with mail - Todo: contact Ananya from Google Developers Club and get more outreach (especially outside Kerala) via GDSC network ## Regarding Speakers: - need speakers form community - maybe past India FOSS speakers ( @Devdutt ) - Would be nice to have them attend review meetings as well ## TODO: - make Hackathon dashboard(IMPORTANT!!) [Previous page](https://forum.fossunited.org/t/planning-foss-hack-3-0/1316.md?page=1)