# \[Planning\] IndiaFOSS 2024 **URL:** \ **Category:** IndiaFOSS Conference\ **Created:** [13 March 2024 08:04 UTC](https://forum.fossunited.org/t/planning-indiafoss-2024/2977 "2024-03-13T08:04:55Z")\ **Posts on this page:** 20\ **Page:** 1
**Author:** ![ansh](https://forum.fossunited.org/user_avatar/forum.fossunited.org/ansh/32/1423_2.png) [@ansh](https://forum.fossunited.org/u/ansh)\ **Post date:** [13 March 2024 08:04 UTC](https://forum.fossunited.org/t/planning-indiafoss-2024/2977/1 "2024-03-13T08:04:55Z")
We are excited to announce **IndiaFOSS 2024** , the fourth edition of the Free and Open Source Software (and Hardware!) conference organised by the FOSS United community. - Dates: **7th - 8th September, 2024** - Venue: [NIMHANS Convention Centre - Bengaluru](https://goo.gl/maps/bYvJb85JuGU7tA2p6) **Important Links** : [Call for Proposals](https://platform.fossunited.org/events/indiafoss24/cfp) [Suggestions thread](https://forum.fossunited.org/t/indiafoss-4-0-suggestions-thread/2959) [Suggest a Speaker](https://indiafoss.net/2024/speaker-suggestions/new) All relevant links will be added here. This forum post is to be used as a planning thread pertaining to all related discussions, meeting notes, and linking relevant threads. ---
**Author:** ![ansh](https://forum.fossunited.org/user_avatar/forum.fossunited.org/ansh/32/1423_2.png) [@ansh](https://forum.fossunited.org/u/ansh)\ **Post date:** [14 March 2024 13:37 UTC](https://forum.fossunited.org/t/planning-indiafoss-2024/2977/2 "2024-03-14T13:37:23Z")
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**Author:** ![ansh](https://forum.fossunited.org/user_avatar/forum.fossunited.org/ansh/32/1423_2.png) [@ansh](https://forum.fossunited.org/u/ansh)\ **Post date:** [28 March 2024 14:11 UTC](https://forum.fossunited.org/t/planning-indiafoss-2024/2977/3 "2024-03-28T14:11:44Z")
# Minutes of the meeting #1 **Attendees** - Vishal, Ansh **1. Talks:** - The date announcement reel is in process (now posted). - CFP to open in first week of April and a committee will be sought after starting 15th April with an expected conclusion by 30th June. - The committee will start reviewing proposals from 1st July for a period of 3-4 weeks. - The schedule release is set for August first week tentatively. **2. Sponsorships** - Sponsorship deck to be released on 15th April. - The last date to onboard sponsors is 15th August. - Received interest from Logitech for a sponsorship **3. Project and Community Tables** - Make IndiaFOSS into a fair. Allow as many as possible projects to be featured (maybe chage a nominal fee for the table, tv screens if required etc.) - Calls for Software and Hardware Showcases will be made. There will also be dedicated community tables. **4. Diversity** - More focus on diversity scholarships this year. Perhaps include an option to donate while registering. [Diversity Scholarships - IndiaFOSS](https://forum.fossunited.org/t/diversity-scholarships-indiafoss/2386) - Focus on inviting diverse speakers, communities. **5. Guides** - Participants & Speakers | FAQs 1. Accommodation 2. Travel 3. Places to visit in Bangalore 4. Food to try - Speakers’ FAQs 1. OS Guideline 2. Mock session before the talk 3. Free/+1 tickets 4. Travel Support 5. Slide Submission 6. Collect contact details post talk confirmation **6. Children** - The conference should be made open to kids. Seperate activities to be planned. - Parents can bring along their children aged 5-15, free tickets perhaps. - Vishal will get in touch with a daycare service. **7. Tickets** - Early bird tickets will open on 1 May. - Regular tickets will open on 15th June. - The maximum ticket count is set to be 1500. - Use razorpay invoice feature as per request **8.Tech** 1. Registration Page: Ask for food preference, dietary restrictions 2. Tickets module 3. Conference Page 4. Donate Section 5. CP section changes: adjust 6 CPs logo in one row in large screen and 2 in mobile view 6. Speakers sneak peak on homepage 7. FOSS Projects 8. Move volunteers to a dedicated page 9. Schedule Redesign 10. Ticket Transfer 11. Invoice generation **9. Marketing** - **Content** 1. Newsletter 2. Social Media 3. Partnerships - **Design** 1. Social Media Cards 2. Banners: Vertical and horizontal 3. ID Sticker 4. Sticker 5. Venue Space Management (Get printed copy) 6. Signage 7. Backdrop for auditoriums and livestream - **Community Partnership** 1. Reach out to old partners 2. Find new partners through outreach. Less focus on marketing partnerships. - **Video Content** **10.Venue** 1. AV 2. Food 3. WiFi 4. Sockets 5. More Water Stations **11. Conf day** - Unconference - Workshops - Lightning Talks - BoF sessions ---
**Author:** ![ansh](https://forum.fossunited.org/user_avatar/forum.fossunited.org/ansh/32/1423_2.png) [@ansh](https://forum.fossunited.org/u/ansh)\ **Post date:** [1 April 2024 19:18 UTC](https://forum.fossunited.org/t/planning-indiafoss-2024/2977/4 "2024-04-01T19:18:24Z")
> [@Volunteering for FOSS United Conferences](https://forum.fossunited.org/t/volunteering-for-foss-united-conferences/3159): > > Volunteering for FOSS United Conferences This thread serves as a reference for people looking to volunteer for IndiaFOSS and CityFOSS conferences. The workgroups mentioned are specific to IndiaFOSS but mostly apply to all our city conferences as well. Volunteer onboarding is done in two phases, for remote tasks (designs, marketing, etc.) and logistics/venue related tasks respectively. Expectations We expect the volunteers to have a basic understanding of our vision of promoting Free and Ope… ---
**Author:** ![fossdot](https://forum.fossunited.org/user_avatar/forum.fossunited.org/fossdot/32/77_2.png) [@fossdot](https://forum.fossunited.org/u/fossdot)\ **Post date:** [15 April 2024 18:10 UTC](https://forum.fossunited.org/t/planning-indiafoss-2024/2977/5 "2024-04-15T18:10:20Z")
#### Proposed Budget for IndiaFOSS 2024 | Estimated Income | | | | | --- | --- | --- | --- | | Source | Count | Rate | Amount | | FU Annual Fund | 1 | 2800000 | 2800000 | | T-shirt Sale | 500 | 500 | 250000 | | Ticket sales - Student | 500 | 400 | 200000 | | Ticket sales - General | 500 | 800 | 400000 | | Ticket sales - Early Bird | 200 | 600 | 120000 | | Potential Sponsors | 2 | 300000 | 600000 | | Diversity Sponsorship | 10 | 15000 | 150000 | | | | **Total** | 4520000 | | Estimated Expense | | | | --- | --- | --- | | Item | Category | Amount | | Stay - Volunteers | Travel | 250000 | | Travel - Volunteers | Travel | 400000 | | Travel - Speakers | Travel | 200000 | | Venue Rent | Venue | 660800 | | AV + Venue setup | Venue | 453120 | | Food - Lunch and Snacks | Food | 1500000 | | Breakfast | Food | 75000 | | Recording, Photography and Livestreaming | Production | 300000 | | Banner, Poster and Signage | Branding and Swag | 30000 | | T-shirt | Branding and Swag | 250000 | | Stickers | Branding and Swag | 30000 | | Stationary | Venue | 30000 | | Rama Tent - Mattress | Venue | 10000 | | Diversity Scholars | Travel | 150000 | | | Total | 4338920 | ---
**Author:** ![ansh](https://forum.fossunited.org/user_avatar/forum.fossunited.org/ansh/32/1423_2.png) [@ansh](https://forum.fossunited.org/u/ansh)\ **Post date:** [15 April 2024 18:35 UTC](https://forum.fossunited.org/t/planning-indiafoss-2024/2977/6 "2024-04-15T18:35:46Z")
# Minutes of the meeting #2 Attendees - Ansh,Vishal - Sponsorship deck to be finalised this week - Will schedule a call with @rahulporuri - Call for volunteers form to be circulated in city volunteer and club lead groups for first phase of volunteering. - Draft budget is released. - Finalise and Invite members for the CFP review committee - Draft content for speaker outreach and start sending invitations to potential speakers. - Prepare marketing content - Design tracker to be created and shared with FOSS United design team - Send emails to previous year attendees once CFPs open. ---
**Author:** ![ansh](https://forum.fossunited.org/user_avatar/forum.fossunited.org/ansh/32/1423_2.png) [@ansh](https://forum.fossunited.org/u/ansh)\ **Post date:** [17 April 2024 18:43 UTC](https://forum.fossunited.org/t/planning-indiafoss-2024/2977/7 "2024-04-17T18:43:56Z")
# Minutes of the meeting #3 **Attendees** - Sai Rahul, Ansh, Vishal Reg. Sponsorships at IndiaFOSS - Vishal proposed to bring down the price of the highest sponsor tier (to something like 3 lakhs ). - We didn’t come to a conclusion on this, will have another discussion on this decision before moving ahead. - The communications with sponsor (and the deck) should make it clear that there are no talks for sponsors. Any sponsors interested in giving a talk should follow the standard CFP path. - We should start reaching out to potential and past sponsors by next week. We can start the conversations, updating the sponsorship deck is not an immediate requirement as of now. **CTA** - Make a list of companies to reach out to and add them to the IndiaFOSS tracker. ---
**Author:** ![ansh](https://forum.fossunited.org/user_avatar/forum.fossunited.org/ansh/32/1423_2.png) [@ansh](https://forum.fossunited.org/u/ansh)\ **Post date:** [27 May 2024 19:37 UTC](https://forum.fossunited.org/t/planning-indiafoss-2024/2977/8 "2024-05-27T19:37:23Z")
# IndiaFOSS Volunteers’ Sync - #1 May 17th, 9PM **Attendees** - Vishal, Ansh, Rahul, Riya, Ruchika, Mangesh, Akshit, Arun, Deveesh, Faizan, Dheeraj, Justin, Vidhya, Vishal Kashyap, Yash **Agenda:** Volunteer Introductions, Sharing updates so far ## IndiaFOSS 2024 - Updates ## 1. Volunteering - Open Call scheduled for the first week of June (Phase 2). - Additional volunteers may be recruited if needed. ## 2. Tracker - A conference tracker is being maintained [here](https://docs.google.com/spreadsheets/d/1fjqz0eDaST2cOEoh7qfbLgSfN8ffWUeZ8TNsFPs--1k/edit?usp=sharing) ## 3. Tickets - **Early Bird Tickets:** - Sold out. - **Standard and Student Tickets:** - Now available. - Social media post to follow. - **Contributor Tickets:** - ~~7~~ 8 tickets sold. ## 4. Talks - **Call for Proposals (CFPs):** - ~~12~~ 18 talks submitted so far. - CFP closes in June end. - Need to push CFP promotion; reminder posts to be made in the third and fourth week of June. - Email to previous attendees and speakers to be sent (Ruchika). - Rahul, Vishal, and Ansh to finalize and send invitations to CFP review team. - Content team to draft the invitation email for the review team. - CFP deadline: End of June. - Tech team to update the website. - Add CFP deadline to the posts. - Reviews to start on July 1. - Schedule release: August 7. ## 5. Sponsorships - **Sponsorship Deck:** - Final version available at [Sponsorship Deck Link](https://fossunited.org/files/IndiaFOSS%202024%20Sponsorship%20Deck.pdf). - Volunteers to share the deck with their employers and other companies. - Last date to onboard sponsors: August 15. - Will start reaching out to companies that showed interest last year. ## 6. Parallel Session Management - **Sessions:** - Software showcase and hardware showcase planned. - List of communities and people to be contacted for potential showcases. ## 7. Diversity - **Diverse Speakers:** - Hari and Ruchika to find and reach out to diverse speakers. - **Diversity Scholarships:** - Explanation and process to be discussed. - Budget: 55k+ remaining. - **Child Care:** - Vishal and the diversity team to manage this (planning activities for kids). ## 8. Guides - **Content Team Tasks:** - Create FAQs for participants and speakers. - Information on accommodation, travel, and places to visit in Bangalore. - Draft invitation emails for review team, speakers, and participants. - **Speakers’ FAQs:** - Operating System Guidelines - We prefer presenations on a linux system - Mock session details. - Free tickets and travel support (if applicable). - Slide submission instructions. - Collect Contact information. - **Participant FAQs:** - General information and common questions. ## 9. Community Partnership - **Old Partners:** - Reach out to previous partners. - **Prospectus:** - Create a community partnership prospectus. - **New Partners:** - Identify and reach out to potential new partners. ## 10. Questions and Suggestions - **Task Distribution:** - Suggestion to ensure tasks are well-distributed among volunteers to avoid burnout and ensure volunteers have time to rest and also check out the conference. ---
**Author:** ![KaranGandhi](https://forum.fossunited.org/letter_avatar_proxy/v4/letter/k/e36b37/32.png) [@KaranGandhi](https://forum.fossunited.org/u/KaranGandhi)\ **Post date:** [31 May 2024 09:38 UTC](https://forum.fossunited.org/t/planning-indiafoss-2024/2977/9 "2024-05-31T09:38:14Z")
# IndiaFOSS Marketing Volunteers’ Sync May 31st, 3:00 PM Attendees: @ansh @Varshita_Suresh @Ruchika @Subroto_Banerjee @KaranGandhi **Agenda** : Immediate and long term requirements for marketing, assigning roles to volunteers ### Posting requirements - CFP reminder posts [30D/15D/7D/1D Left] - Workshop reminder post (Same link as CFP) - Call for community partners post (7-8th June) ### Marketing Timeline - Current phase of IndiaFOSS promos end by June End - FOSS Hack Content in July - Back to IndiaFOSS content in August ### Content Specific CTAs - Following talks review and confirmation, reach out to speakers, inviting a small recorded clip (introduction, about their talk etc) for social media content. - Similar stuff for FOSS Hack, from previous participants and winners. ---
**Author:** ![ansh](https://forum.fossunited.org/user_avatar/forum.fossunited.org/ansh/32/1423_2.png) [@ansh](https://forum.fossunited.org/u/ansh)\ **Post date:** [6 June 2024 05:25 UTC](https://forum.fossunited.org/t/planning-indiafoss-2024/2977/10 "2024-06-06T05:25:30Z")
## IndiaFOSS Community Partnerships volunteers’ sync #1 - Vidhya to work on the 2024 Community Partnership Prospectus - Dheeraj to start creating a tracker and list of communities we’ve partnered with previously - Faizan will be the POC for CP related queries - Announcing call for community partners by 10th of June ( @JessJoe@jeswin\_josu can we get the designs ready by 8th?) Sharing references for community partnerships from previous events @callmevidhya - [IndiaFOSS 3.0 community partners](https://indiafoss.net/2023) [IndiaFOSS 3.0 CP prospectus](https://indiafoss.net/2023/community-partners) [IndiaFOSS 2.0 Partners](https://indiafoss.net/2022) [IndiaFOSS 2.0 prospectus](https://indiafoss.net/2022/community-partnership) [FOSS hack partners](https://archive.fossunited.org/fosshack/2023) [FOSSHack prospectus](https://archive.fossunited.org/fosshack/2023/community-partnership) ---
**Author:** ![ansh](https://forum.fossunited.org/user_avatar/forum.fossunited.org/ansh/32/1423_2.png) [@ansh](https://forum.fossunited.org/u/ansh)\ **Post date:** [7 June 2024 03:41 UTC](https://forum.fossunited.org/t/planning-indiafoss-2024/2977/11 "2024-06-07T03:41:07Z")
## IndiaFOSS Design Sync #1 **Attendees** : Ansh, Ruchika, Jeswin, Jessica - Jeswin and Jessica will set up a design tracker like last year and walk the volunteers through our design scheme etc. - Jessica to create the call for community partners post for now. - Thereon, we’ll take the volunteers’ help for designs and both of them will focus on FOSSHack and other verticals. ---
**Author:** ![ansh](https://forum.fossunited.org/user_avatar/forum.fossunited.org/ansh/32/1423_2.png) [@ansh](https://forum.fossunited.org/u/ansh)\ **Post date:** [9 June 2024 14:42 UTC](https://forum.fossunited.org/t/planning-indiafoss-2024/2977/12 "2024-06-09T14:42:22Z")
# IndiaFOSS Volunteers’ Sync - #2 June 7th, 9PM **Attendees** - Ansh,Harsh, Karan, Akshit, Arun, Faizan, Dheeraj, Justin, Vidhya, Vishal Kashyap, Yash, Arya, Yuktha, Inaya, Isha **Updates so far** **Tickets** - 418 tickets sold including 150 student tickets, 9 contributor tickets. - We have 250 student tickets left **Talks** - 25 submissions so far. The CFP count so far is very low. - Asked the volunteers to share the CFP link within their circles. - We need to plan a marketing strategy around the call for proposals - Karan is working on reels/shorts from last years’ talks. - Ruchika has sent an email sent to speakers from previous events - CFP closes on June 30th **Other updates** - Call for community tables, project expos to open this week. - The FOSS United team to visit the venue (NIMHANS) this week. - CFP review team invitations are being sent. We have received confirmations from 4 reviewers **Sponsorships** - Didn’t get any money in the last week 😄 - Few conversations are going on with Linux Foundation, Igalia and some incoming interests - Parallel sessions outreach to start next week. - Next priority is the call for Community Partners. - Vidhya is preparing a community partnership prospectus, Dheer is working on a list of previous partners. **Diversity** - Ansh and Ruchika to submit an application for the DEI badge by CHAOSS communitty. - Ruchika is working on a list of people to reach out to. - Need to start working on Diversity Scholarships **CTAs** - Market the call for proposals - More outreach needed for Parallel Sessions and Unc-onference track - Assign tasks and responsibilities to volunteers. ---
**Author:** ![KaranGandhi](https://forum.fossunited.org/letter_avatar_proxy/v4/letter/k/e36b37/32.png) [@KaranGandhi](https://forum.fossunited.org/u/KaranGandhi)\ **Post date:** [11 June 2024 08:12 UTC](https://forum.fossunited.org/t/planning-indiafoss-2024/2977/13 "2024-06-11T08:12:25Z")
# MoM: Marketing + Content Sync [10th June 2024, 3:00 PM] Attendees: Hari, Varshita, Justin, Arun, Akshit, Subroto, Karan ### 2 types of content to be made: - Insight and Talk clip based reels - Promo based reels ### Current status - Effort already underway for previously delivered talk-based under FOSS Explained, will collaborate with volunteers to accelerate it, final polishing and editing to be done by volunteers, following the reel content clipping, and caption done. Will promote IndiaFOSS using this, with a CTA clip added to the reels. - Promotional reels to be made, solely volunteer driven. 2-3 ideas being drafted, updates by Friday, 14th June. @Justin_Benito will be helping with video editing. @Arun_kumar_V will be working on a promo video which is based on IndiaFOSS 3.0 montage. ---
**Author:** ![Suslime](https://forum.fossunited.org/user_avatar/forum.fossunited.org/suslime/32/1081_2.png) [@Suslime](https://forum.fossunited.org/u/Suslime)\ **Post date:** [12 June 2024 05:58 UTC](https://forum.fossunited.org/t/planning-indiafoss-2024/2977/14 "2024-06-12T05:58:58Z")
**MoM Speaker Outreach [11th June 2024, 11:00 AM]** Attendees - Harsh Patel, Hari , Venkatesh, Subroto - Get the Speaker Invitation Email Draft from Content Team (P1) - Created a sheet in tracker for speakers [Created and Updated] - @Subroto_Banerjee will see through the IF23 Speakers to send invite to them ---
**Author:** ![KaranGandhi](https://forum.fossunited.org/letter_avatar_proxy/v4/letter/k/e36b37/32.png) [@KaranGandhi](https://forum.fossunited.org/u/KaranGandhi)\ **Post date:** [17 June 2024 08:36 UTC](https://forum.fossunited.org/t/planning-indiafoss-2024/2977/15 "2024-06-17T08:36:54Z")
# IndiaFOSS Volunteers’ Sync June 14th, Friday, 9PM Attendees: Ansh, Vishal Arya, Rahul, Ruchika, Harsh, Karan, Arun, Vishal Kashyap, Akshit, Subroto, Dheeraj. ### General Outreach + Speaker Updates - 100 student tickets left - Late Bird tickets to be released soon @ INR 1100 - To Do: Reach out to earlier rejected speakers from last IndiaFOSS, - Emails sent to all city meet-up speakers so far, follow up emails to be sent ### Social Media - Photos from IndiaFOSS 3.0 Received, content team will work on creating a montage - Reaching out to previous year volunteers, participants to be done, create bytes of their experience for IndiaFOSS promotions - More focus on CFP, talks, and other posts so that we can promote what’s in the conference - Ticket sales are going well, mostly milestone posts with number of tickets left. - Ideating on some campaign to push CFPs. ### Diversity - Coordination with design, marketing, and content verticals to push out posts. ### Sponsorships - Conversations underway with a few organisations - ToDO - reach out to previous sponsors ---
**Author:** ![ansh](https://forum.fossunited.org/user_avatar/forum.fossunited.org/ansh/32/1423_2.png) [@ansh](https://forum.fossunited.org/u/ansh)\ **Post date:** [21 June 2024 10:54 UTC](https://forum.fossunited.org/t/planning-indiafoss-2024/2977/16 "2024-06-21T10:54:12Z")
## IndiaFOSS Volunteers’ sync #4 ### **Pre-meeting Updates** **Tracker** [IndiaFOSS 20254 - Tracker - Google Sheets](https://docs.google.com/spreadsheets/d/1fjqz0eDaST2cOEoh7qfbLgSfN8ffWUeZ8TNsFPs--1k/edit?usp=sharing) **Tickets** - 726 tickets sold - Student tickets are sold out **Talks** 59 submissions - 24 talk proposals this week CFPs are closing in 30 days **Sponsorships** - Lambdatest has confirmed to continue being an Industry Partner - Linux Foundation has confirmed a sponsorship. Rahul is meeting them tomorrow to iron out details **Other** - Vishal and Ansh visited NIMHANS last Monday for planning out the arrangements for tables - Planning 30 tables/booths on ground floor this year - Vishal shared pictures of booths that we can give to projects/sponsors if they’d like to pay extra for a better setup. Pics are in the venue topic on telegram - **Call for booths to open soon. Plan for this year is** - ---
**Author:** ![KaranGandhi](https://forum.fossunited.org/letter_avatar_proxy/v4/letter/k/e36b37/32.png) [@KaranGandhi](https://forum.fossunited.org/u/KaranGandhi)\ **Post date:** [24 June 2024 03:27 UTC](https://forum.fossunited.org/t/planning-indiafoss-2024/2977/17 "2024-06-24T03:27:22Z")
## IndiaFOSS Volunteers’ sync #4 MoM ### Diversity • Reach-out underway to a couple of speakers. • Discussion on a panel that can be organised, the team will work towards finding, discussion upon, and then contacting possible panelists. • Diversity guidelines to be drafted, can be put up with the conference guidelines. ### Marketing • Not much updates, volunteers will come up with some ideas to execute. • Standard posts for CFPs, deadlines etc will continue to go up. It was a short meeting, other major updates were covered in the pre-meeting notes. ---
**Author:** ![ansh](https://forum.fossunited.org/user_avatar/forum.fossunited.org/ansh/32/1423_2.png) [@ansh](https://forum.fossunited.org/u/ansh)\ **Post date:** [28 June 2024 09:43 UTC](https://forum.fossunited.org/t/planning-indiafoss-2024/2977/18 "2024-06-28T09:43:54Z")
## IndiaFOSS Volunteers’ sync #5 ### **Pre-meeting Updates** **Tracker** [IndiaFOSS 2024 - Tracker - Google Sheets](https://docs.google.com/spreadsheets/d/1fjqz0eDaST2cOEoh7qfbLgSfN8ffWUeZ8TNsFPs--1k/edit?usp=sharing) **Tickets** - 747 tickets sold **Talks** - 103 submissions - 44 talk proposals this week - CFPs to close on 30th June → 7 July (if deadline extension happens) **Sponsorships** - Linux Foundation has joined as a Gold Sponsor. - Requestly has joined as a Gold Sponsor - Entri has shown interest in sponsoring IndiaFOSS. - Igalia, Snowflake and Plane will not be sponsoring this year. - Started a conversation with Grafana labs. Updates from other workgroups to be shared in the volunteers’ sync. ---
**Author:** ![ansh](https://forum.fossunited.org/user_avatar/forum.fossunited.org/ansh/32/1423_2.png) [@ansh](https://forum.fossunited.org/u/ansh)\ **Post date:** [28 June 2024 16:46 UTC](https://forum.fossunited.org/t/planning-indiafoss-2024/2977/19 "2024-06-28T16:46:49Z")
## IndiaFOSS Volunteers’ sync #5 Updates from respective workgroups - **Diversity** - Every volunteer is trying to reach out to and coordinate with 15 potential speakers. - Outreach going well, a few speakers have submitted proposals **Community Partnerships** - Vishal shared few contacts of python groups with the team, have reached out to them. - All communities have been asked to fill the community partnership form to keep all responses collated at one place. - Waiting to get a good number of applications, will divide them among the volunteers’ later and start reviewing. - No deadline for applications as of now No major updates from the marketing, design and content team. **The CFP deadline is being extended to July 7** ---
**Author:** ![Tablaster](https://forum.fossunited.org/letter_avatar_proxy/v4/letter/t/d26b3c/32.png) [@Tablaster](https://forum.fossunited.org/u/Tablaster)\ **Post date:** [1 July 2024 06:07 UTC](https://forum.fossunited.org/t/planning-indiafoss-2024/2977/20 "2024-07-01T06:07:30Z")
**MoM Speaker Outreach connect [1st July 2024, 11:00 AM]** Atrendees: Venkatesh, Harsh Patel, Vishal Kashyap, Hari - Just one week left for CFPs. - Aggressively reach out to potential speakers. - A target of around 5 speakers per volunteer. - Follow up with potential speakers we have already reached out to. - Hari will be sharing email template to use when reaching out to speakers. [Next page](https://forum.fossunited.org/t/planning-indiafoss-2024/2977.md?page=2)