FOSS Hack localhost - SRM, Chennai

Hackathon FOSS Hack 2024
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Vanakkam Makkalae :wave:

SRM Institute of Science and Technology, Chennai
is super excited to host Local Edition of FOSS Hack 2024 here right in Chennai!

Get ready to build amazing open source applications and win a prize pool of 10+ Lakhs

Here’s Everything you need to know:

  • It’s on 27th and 28th July ( Sat & Sun )
  • 24 hours offline Hackathon
  • Venue: TP Ganeshan Mini Hall 2, SRM College of Engineering, Chennai
  • Participant Limit: 110 slots are available for offline edition
  • Loads of fun side events, Lots of Hacking

For queries, join the telegram channel

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for queries: Telegram: Contact @fosshack

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Event Updates:
Online Localhost Registrations have been closed.

General Instructions:

Check-In’s:
Check-in Registration begins at 8 AM 8:30 AM
Please bring a valid ID for verification.

Equipment:
Participants are required to bring their own laptops and any other necessary equipment.
Wi-Fi and charging stations will be available throughout the venue.

Project Guidelines:
Please refer to this website for project guidelines: Rules for FOSS Hack

Code of Conduct:
Respect all participants, mentors, and organizers.
Maintain a collaborative and positive environment.
Any form of harassment or inappropriate behavior will not be tolerated.
Try to be punctual. Delays might lead to disqualification.

Mentorship:
Mentors will be available to provide guidance and support.
Feel free to approach them with any technical or project-related questions.

Food and Refreshments:
Meals, snacks and Energy Drinks will be provided at designated times.
Stay hydrated and take breaks as needed.

No Accommodation will be provided.

Sleeping Arrangements:
A designated area will be available for those who wish to rest.
Bring your own sleeping bags or blankets for comfort.

Submissions:
Final Project submissions are due by 8PM on Sunday 28th, and the commits made between 8am 27th July (SAT) - 8PM 28th July (SUN) will only be considered.

It’s is a 36 hour hybrid hackathon, but the venue will be only open until 11AM on Sunday 28th.

Judging and Prizes:
Please note that the localhost organizer’s have no say in the final judging as it is a central hackathon happening at the same time nation wide, you will be submitting your project on the participant dashboard and would get to know the results from the FOSS United Team. We are in no way related to the final judging process.

We have plans for having local winners for those who are attending here at SRM, these winners are also not related to the final judgement!

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Update: We will be starting checkin’s at 8:30 AM 27th July (tomorrow).

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Local Edition Expenses / Budget Details

Sponsored

  • FOSS United Foundation - 45,000 INR
  • CTech Department, SRMIST - 45,000 INR

Total Budget: 90,000 INR
Total Expense: 79,351.99 INR (including 30k for local winners)

Expense Breakdown

Food: 36,487 INR

Time Amt
Lunch ( Day 1 ) 11,000 INR
Evening Snacks (Day 1) 4,000 INR
Dinner (Day 1) 11,000 INR
Midnight Snacks (Day 2) 2,400 INR
Breakfast (Day 2) 7,687 INR

Swag and Branding: 9,343.99 INR
Local Winners: 30,000 INR
Misc Payments: 3,921 INR

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Event Postmortem

The Good

  • There was a diverse group of hackers from and outside the college.
  • There were working professionals as well hacking along with students.
  • The food was good for the price we paid.
  • The venue was well provisioned with all the basic requirements and security through out the event.
  • The club coordinator faculty was very helpful hoisting all the permission related issues and everything was done within time.

The Bad

  • Funds provided by the college can only be used within college premises or the bodies we are dealing with should be closely related to the college
  • People were having food inside the venue even after informing.
  • Hackers needed overnight coffee and were not interested in snacks.
  • We were not using environment friendly packaging for food and branding.
  • Venue air conditioning was not regulated properly in the early hours of the morning.
  • We did not receive various forms of venue permissions even after hackathon started, as it was my first time conducting an overnight hackathon. Luckily we just got it on time.

The Ugly

  • Too much requirements were requested by the college to just create guests WIFI login.
  • The guests WIFI started working only after 4:45pm due to various unknown requirements. Even after which the wifi remain restricted. which disallowed certain hackers to work peacefully. ( We were in constant contact with the IT dept but had no luck )

@Suslime Feel free to add points to this postmortem, so we be careful next time.

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