FOSSHack localhost - SIT, Pune

Hackathon FOSS Hack 2024
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Dear Hackers,

FOSS Club SIT at Symbiosis Institute of Technology is organising the Pune edition of FOSSHack 2024 in association with the Department of Artificial Intelligence and Machine Learning @ SIT-Pune, and FOSS United.

Symbiosis Institute of Technology
Symbiosis Institute of Technology1280×720 263 KB

Venue: Seminar Hall, 5th Floor, AIML Dept. @ Symbiosis Institute of Technology, Pune
Dates:
27 July 2024 → 28 July 2024 (Saturday and Sunday)
Duration: 36 Hours
Participants Limit: 100 Slots

Contribute to FOSS projects and win a prize pool of 10+ Lakhs

Stay tuned for registration and other details
Join the Telegram channel for staying up to date about FOSSHack in Pune!

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BUDGET

Total Attendees:- 120

  • Cost per attendee for meals:- ₹266.0
  • Finalized Total Cost:- ₹49,920.0 (inclusive of merch - shipped by FOSS United and emergency fund)

FOSSHack budget SIT Pune

How To Reach The Venue

We encourage every participant to follow the code of conduct to help create a positive atmosphere, and we look forward to seeing you at FOSSHack Pune!

Code Of Conduct

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List of all the requirements

Essentials

WiFi

  • Can the WiFi support a large number of people in a condensed space?

    • We’re organising for 100 participants.

    • We’re using college Wi-Fi with guest credentials.

  • What is the backup arrangement in case WiFi goes down?
    • People can use their hotspots in case the WiFi is down.
    • Volunteers can provide their hotspots.
    • We have a very hacky way to let participants access the internet over college Wi-Fi via a proxy server with student credentials we enter.

Power

  • Are there 2-3 power sockets per team?
    • Yes, each seat has 2 sockets.
  • Is there power backup?
    • Yes, labs have 24x7 power.

Overnight arrangements

  • Is the venue aware that students will be staying overnight?
    • Yes. We have permissions.
  • Are they okay with students sleeping in the venue?
    • Participants will arrive at 8am 27th July, leave at 8pm 28th July
  • Do they have room for rest areas (separate areas for men and women)?
    • We can ask about a hostel room maybe, but unlikely.

Venue

  • What are the security arrangements at the venue?

    • College security at each gate, CCTVs in labs and rooms.

  • Will there be a secure space where sponsors, organizers, or attendees can keep their expensive equipment?

    • Participants and sponsors can keep their equipment at the venue during the hacking hours.
    • They will be responsible for the security of their belongings while at the venue.

  • How many washrooms are accessible at the venue? Will they be clean throughout the hackathon?

    • 20 washrooms, 10 women’s 10 men’s, 2 toilet stalls and 4 urinals per men’s washroom.

Hardware

  • Will it be possible to solder?
    • We will not be able to provide equipment/tools for any hardware engineering to participants.

Presentations

  • What AV equipment is available at the venue for presentations? Is there an auditorium that can hold all attendees? Will there be AV staff on site to help with presentations?
    • We have a 100 capacity seminar hall with 8 TVs for the inauguration/presentation with AV staff.

Seating

  • How many seats and tables are there at the venue?
    • 120 lab spots with chairs and power across 4 labs.

Food

  • What is the arrangement for food at the venue? Can we bring in food (takeaway) or outside catering companies?
    • Yes, the participants are allowed to bring in their own food or order Online.
    • We wil provide a common area where they will be provided breakfast, lunch, dinner, coffee/tea.
  • Are there any regulations with regard to catering we should be aware of?
    • Keep the working area clean.
    • Please dispose of any waste in the garbage bins.
    • The caterers will take care of utensils and washing them.

Other

  • General medicines and first aid for emergencies.
    • A first aid kit will be available at the venue for the participants.

Nice to haves

  • Midnight snacks counter for participants. (can be paid)
    • We will provide complimentary coffee/tea. Snacks counter will be paid packaged chips etc.
  • Bean bags and mattresses for participants to rest.
    • not viable as its a college venue.
  • Swags/Merchandise for participants (chargeable)
    • We will distribute FOSS United stickers.
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The event will begin at 8am, reporting at 7 30am. Please account for traffic while travelling.

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Event Postmortem

The Good

  • The hackers showcased innovative ideas and solutions, demonstrating their creativity and technical skills.
  • The mentor, Mr. Ajinkya Dahale, provided exceptional guidance and support, sharing his expertise and encouraging the participants to push their boundaries.
  • The food was surprisingly good, offering a variety of tasty and nutritious options that kept everyone energized throughout the event.
  • The Department Coordinator Mr. Mayur Gaikwad was extremely helpful, constantly interacting with the hackers, providing valuable insights, and assisting them whenever needed.

The Bad

  • Due to some miscommunication with the security staff, the volunteers didn’t get enough time before the event to wrap up with some quick and minor decor adjustments.
  • The wifi server room wasn’t open at the start of the hackathon, making it impossible to set up our own routers for the network requirements. Luckily, the college provided the guest wifi details on time.
  • Some participants were not aware of the FOSS United guidelines and had planned to build projects related to blockchain and Web3 technologies which lead to them changing their topics at the last minute

The Ugly

  • The President’s visit for the 21st Convocation made it almost impossible to host the event.
  • Despite the cancellation of the President’s visit at the last minute, the permission for the overnight stay was not approved. The Department Coordinator tried negotiating extensively but unfortunately failed.
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