IndiaFOSS 2026 - Planning

IndiaFOSS Conference IndiaFOSS 2026
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Will all applicants of volunteering get a response about wheather selected or not or only the selected ones?

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Yes! We’ve finished reviewing all applications as of today. Expect an email from us either today or tomorrow.

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We require the proposals to be complete (with panelists identified). Proposals submitted to Devrooms are also not directly considered for the main track.

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Weekly Sync

July 1st, 2026

Attendees - @Shree_Kumar @James_Reilly @rahulporuri and the FOSS United full-time team

Proposals & Reviews

  1. James has shared the Proposal Reviewer Guide IndiaFOSS Proposal Reviewer Guide
  2. The review process for the main track of proposals will start from July 3, Friday.
  3. Reviewers can add private comments and ‘must have’ columns on the dashboard.
  4. We currently have 23 reviewers onboard for the main track.

Sponsorship/Fundraising

  1. Rahul to follow up with potential sponsors and continue reaching out to new ones.
  2. In total, Rs 28,50,000 has been committed in sponsorships.
  3. Open-source companies and projects get a 50% discount on sponsorship.

Booths & Awards

  1. Ansh and Kratika to do booth and award nomination outreach this week.
  2. There are 57 booth applications and 15 award nominations received till now.

Volunteering

  1. 40 possible volunteers have been approved so far, and there are 15 waitlisted. The acceptance/rejection email will go out later today or early tomorrow after we create the telegram channel for volunteers. Volunteers will be asked to work on general things to begin with and then added to specific teams closer to the conference date. We may also do another round of filtering based on their commitment.

Diversity

  1. 66 diversity applications have been received so far.

Community

  1. We want to give out free tickets to active city chapters and clubs as an incentive for their consistency last year. We will give out 2 tickets each to 5 active FOSS Clubs and 10 city chapters. Folks from both these groups will be asked to apply for diversity scholarships for travel assistance.
  • Club committee: 4 conference tickets + travel funding (need-basis) - 4*Rs.500 = 2000
  • 10 active City chapters: 2 conference tickets = 20*Rs. 3000 = Rs. 60,000 . No travel funding as this group is of professionals
  • 5 active FOSS Clubs: 2 conference tickets + travel funding through diversity program on need basis - 10*Rs. 500 = 5000
  • Total expense on student tickets = 7000
  • Total expense on professional tickets = 60000
  • Travel funding to students on a need basis
  1. The program committee suggested involving the city chapter volunteers as volunteers for IndiaFOSS.

Design

  1. Jeswin, Muneer, and 5 design volunteers are working on T-shirt and sticker bomb designs.

Tickets

  1. The ‘enthusiast tier’ for tickets will be closed.
  2. The ‘late bird enthusiast tier’ will be priced at Rs 1,500.
  3. There will be no ticket discounts after the schedule is released in August.

Devrooms

  1. There will be a ‘Devroom Huddle’ on Friday, July 3, from 3pm to 4pm.
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Ohh great! I have been waiting for that mail.

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Weekly Sync

July 8th, 2026

Attendees - @Shree_Kumar @ansh @kratika_tekwani @Ruchika @ashlesh @Dilip_G and I

CFP review

  1. Main track reviews have started and the deadline is 12th July.
  2. Shree is also following up with Devroom managers too.

Volunteers

  1. We have onboarded around 40 volunteers. First weekly sync on Friday at 7pm.

Maintainers

  1. Ansh and Kratika are going to reach out to all maintainers on Forklore to remind them of community booths and maintainer summit at IndiaFOSS.

Sponsorship

  1. No new sponsors to announce
  2. @ansh to work with the co-chairs to finalise custom sponsorship packages for coffee, A/V, exhibition area etc.
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Hello,

Just wanted to understand about the next step/ updates on CFP submissions. I saw the comment that the applicants will receive update via email. But I haven’t received any update so just wanted to understand.

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Unlike last year where the food was mostly containing paneer, peeli daal, etc, can “dal makhani (kaali dal)”, “dum aaloo”, etc be added?

#food

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Hey. Can you please drop an email to indiafoss@fossunited.org?

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Done mate. :slight_smile:

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Hi

Done!

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