Hello Everyone!!
Starting this thread to post all the details regarding the planning of KolkataFOSS 2025.
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Hope you are as excited as us!!!
First Volunteer Sync - Minutes of the meeting
Timestamp: Feb 10th, 10:00 PM
Attendees: @Antara_Paul @Mrutyunjay_Lodhi @Md_Waqas_Omar @Arup_Matabber @zayd_faizal @r.k_shankar Soham, Srijan and Myself.
Target Conference Date: 13th or 12th April 2025, Sunday
Venue: To be decided
Summary
- Venue is in talks, will be confirmed in a few days.
- Sponsorship deck will be prepared by 14th Feb.
- Budgeting needs to be done.
- Designs will be focused on a theme which will be decided soon enough, with a mascot.
- Spreadsheet with all the details will be prepared by tomorrow.
- Initial workgroups have been created, further planning will be done in next meet (possibly in a few days).
- 15th February - announcements and call for volunteering
- Then call for speakers, Project booth
- Tickets sale should start 1.5 months before.
- Tickets price - 100- 200 for students
- 300-500 for professionals
Work group
- Venue - Srijan and Subroto
- Design - Antara, Arup, Srijan
- Sponsors - Srijan and Subroto
- Speakers reach out - Soham and Mrutyunjay
- Documentation - Kripa Shankar, zaid and Riyansh
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Volunteer sync - Minutes of Meet
Timestamp : Feb 13th 10:00 pm
Attendees: @Mrutyunjay_Lodhi @Arup_Matabber @Antara_Paul @zayd_faizal @r.k_shankar and myself
Finalised date for conference: 13th April 2025, Sunday
Potential Venue (in talks): Techno Main University Salt Lake
Summary
- Budget will be decided by 14th Feb 2025.
- Brochure/Pitch Deck will be finished by 14th Feb 2025.
- Venue is confirmed verbally, document will be received in few days.
- Announcement + Call for Volunteers post will be released once venue is confirmed.
- 2 Posts - Announcement and CFP will be designed by 16th Feb.
- Once venue is confirmed, we will start reaching out to sponsors, speakers and community partners.
Current Workgroups as per tasks
- Venue - Srijan and Subroto
- Design - Antara and Arup
- Documentation - Zaid and Mrutyunjaya
- Social Media - Rk and Waqas.
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