Minutes of the meeting #1
Attendees - Vishal, Ansh
1. Talks:
- The date announcement reel is in process (now posted).
- CFP to open in first week of April and a committee will be sought after starting 15th April with an expected conclusion by 30th June.
- The committee will start reviewing proposals from 1st July for a period of 3-4 weeks. - The schedule release is set for August first week tentatively.
2. Sponsorships
- Sponsorship deck to be released on 15th April.
- The last date to onboard sponsors is 15th August.
- Received interest from Logitech for a sponsorship
3. Project and Community Tables
- Make IndiaFOSS into a fair. Allow as many as possible projects to be featured (maybe chage a nominal fee for the table, tv screens if required etc.)
- Calls for Software and Hardware Showcases will be made. There will also be dedicated community tables.
4. Diversity
-
More focus on diversity scholarships this year. Perhaps include an option to donate while registering.
Diversity Scholarships - IndiaFOSS -
Focus on inviting diverse speakers, communities.
5. Guides
- Participants & Speakers | FAQs
- Accommodation
- Travel
- Places to visit in Bangalore
- Food to try
- Speakers’ FAQs
- OS Guideline
- Mock session before the talk
- Free/+1 tickets
- Travel Support
- Slide Submission
- Collect contact details post talk confirmation
6. Children
- The conference should be made open to kids. Seperate activities to be planned.
- Parents can bring along their children aged 5-15, free tickets perhaps.
- Vishal will get in touch with a daycare service.
7. Tickets
- Early bird tickets will open on 1 May.
- Regular tickets will open on 15th June.
- The maximum ticket count is set to be 1500.
- Use razorpay invoice feature as per request
8.Tech
- Registration Page: Ask for food preference, dietary restrictions
- Tickets module
- Conference Page
- Donate Section
- CP section changes: adjust 6 CPs logo in one row in large screen and 2 in mobile view
- Speakers sneak peak on homepage
- FOSS Projects
- Move volunteers to a dedicated page
- Schedule Redesign
- Ticket Transfer
- Invoice generation
9. Marketing
- Content
- Newsletter
- Social Media
- Partnerships
- Design
- Social Media Cards
- Banners: Vertical and horizontal
- ID Sticker
- Sticker
- Venue Space Management (Get printed copy)
- Signage
- Backdrop for auditoriums and livestream
- Community Partnership
- Reach out to old partners
- Find new partners through outreach. Less focus on marketing partnerships.
- Video Content
10.Venue
- AV
- Food
- WiFi
- Sockets
- More Water Stations
11. Conf day
- Unconference
- Workshops
- Lightning Talks
- BoF sessions