Technical Volunteers for Video and Livestreaming for IndiaFOSS

I am thankful you’ve showed up with a lot of positive energy. Good that you have everything required - but you can always ask for help when you need. One good thing is that we still have time !

That will be very cool. We meet every Sunday at 9 PM (meeting link at the top of the thread). That will be a good time to sync up with others!

@Muneer_S mentioned during the meeting that we should at least be monitoring the live chat. We streamed to YouTube last year.

I am not averse to ideas, and you certainly have some interesting ones. We’ll probably have to decide after discussing within ourselves (including you) related to effort and gains of doing these. Best done in those 9 PM meetings!

No intention to discourage you here but think of roll out also… first It’s not clear how many people actually looked at the livestream last year (counts were not high). In times of breaks, people watching may also need a break. People may also be switching across livestreams - just like how they switch across auditoriums to catch their favourite talks. You also have to consider that all these are more work :smiley:

Finally, we have to consider logistics – we may be having a different set of volunteers managing the livestream on both days - so anything that we can’t easily transfer in terms of activities across volunteers will not be easy to pull off satisfactorily on ground. Think 4 volunteers per day(1 per livestream) x 2 = 8. Ideally they should do something simple. Actually the idea of tracking the viewer (for me) came out of thinking that it’s possible that volunteers may be looking at their mobile and may otherwise be distracted at times. Professionals may have ways to handle such things as they are accountable to customers (audi 1 and audi 2 will have professional camera folks), but for volunteers we must look to make their life easier when we can.

The beauty of this camera control - if we can pull it off reliably - is that will reduce grunt work. Audi 3 (devroom 1) is where we will certainly try this. Devroom 2 is too small - but it could use this as well IDK. And the others (Audi 1/2) are managed by the vendor camera crew - where we do only the livestreaming.

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More updates from the meeting (Aug 10 2025, 9 PM)

  • We also discussed about having one of the volunteers at respective devroom to monitor the live chat
  • Using foss united’s server for the streaming from the cloud so that viewer’s experience is seemless
  • Post the link of new post in this thread on telegram so the volunteers can be in sync (As theres no notification from the forum)
  • Audi 1/2 we have to let the camera guys do their thing partially
  • Audi 3 is fully under our control
  • Will be doing more research on the overall workflow this week and explore how other conferences handle this
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Volunteer call on August 17, 9 PM. Attendees : @Mohd_Yasir_K_N and @Shree_Kumar . @Muneer_S had exams next day, so had to bail out.

We had a quick round of updates: Shree had visited one camera rental vendor - VCams - a decent sized rental ops packed with gear. Checkout out the Sony X6 videocam. Turned out to be much smaller than expected. Yasir has been looking at voctomix and facing some trouble (doesn’t work in wayland?). We’re probably OK using OBS.

This week will be exam time for Yasir, so expecting not much to move. Shree was busy the past few weeks, and will be finally getting some time to look at the video stuff seriously.

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