Since we are on the verge of starting a new fiscal year, it would be a good time to plan for budget. A budget should essentially be:
I think we had done a similar exercise last year, would be great if we can do it this year as well.
cc @wisharya
| Salary/Stipend | Operational Cost | ||
|---|---|---|---|
| Vishal+Riya+ BoCo+Venky | 6700000 | Travel / Accommodation | 500000 |
| Interns+new joinee+part-time ^ | 3419984 | Server Bills | 120000 |
| Office Expenses | 500000 | ||
| 1,01,19,984 | 11,20,000 | ||
| Events | Scholarship | ||
| IndiaFOSS | 2800000 | Takshashila Scholarship | 300000 |
| FOSS Hack | 1000000 | Diversity Scholarship | 200000 |
| CityFOSS (6 events)* | 360000 | 5,00,000 | |
| FOSS Clubs (100 Clubs)* |
1000000 | ||
| Event Grant (e.g. Debconf) |
200000 | ||
| Monthly FOSS Meetup* | 300000 | ||
| Public Policy sponsorship | 100000 | Total Expense | |
| 57,60,000 | 1,69,99,984 |
| Company | Amount | Status |
|---|---|---|
| Zerodha | 10000000 | Confirmed |
| Frappe | 2500000 | Confirmed |
| Sensibull | 1000000 | Confirmed |
| Diversity Scholarship | 200000 | To be raised |
| IndiaFOSS & FOSS Hack Sponsorship | 1000000 | To be raised |
| Merch | 150000 | To be raised |
| Total Income (Expected) | ||
| 1,48,50,000 |
| Name | Major Responsibility | Employment Type | Salary / month | Internship to full-time transition | |
|---|---|---|---|---|---|
| 1 | Venkatesh Hariharan | Public Policy | Part-time | 300000 | |
| 2 | Vishal Arya | Community | Full-time | 133333 | |
| 3 | Riya Mathew | Tech | Full-time | 83333 | |
| 4 | Ruchika Bagde | Operations & Diversity | Full-time | 40000 | |
| 5 | Ajzal | Design and Video Editing | Part-time | 30000 | |
| 6 | Ansh Arora | Community | Intern /Soon to be full-time | 15000 | 66666 |
| 7 | Harsh Tandiya | Tech | Intern /Soon to be full-time | 25000 | 75000 |
| 8 | Mangesh Mane | Tech & Community | Intern | 20000 | |
| 9 | Jeswin Jose | Design and Video Editing | Intern | 10000 | |
| 10 | Jessica | Design | Intern | 10000 | |
| 11 | Karan M Gandhi | Content | Intern | 20000 | |
| 12 | Varshita | Social Media | Intern | 10000 | |
| 13 | Aakansha Doshi | Bangalore Community | Part-time | 20000 | |
| 14 | BoCo / Accounting | Accounting | Part-time | 25000 | |
| Salary/month | 8,43,332 | ||||
| Total Salary | 1,01,19,984 |
^ - indicates the fact that Ansh and Harsh will join us full-time, in 0-3 months after April 2024.
*- Including the travel expense of intern/full-timer travelling to those events Note that there is extra 5L travel budget allocation for non-FOSS United events, mentor and team travel for FOSS Club events.
Office Expenses: Laptop, Sationary & Lunch/Dinner
Thanks @wisharya
Might also be a good idea for each staff member, or the staff in general to present maybe a broad plan for the year?
Also there should be some accountability mechanism as well. There should be some way for the staff to get feedback from the community as well as the donors. Any thoughts?
Yeah, we should do it.
Can you help us with some reference to work on the individual broad plan? Is there any we can get some Frappe folks’ plan?
In Frappe, every member writes a Statement of Purpose (SoP) at the beginning of the year reflecting on their last year and what they think is going to matter in the long run.
For accountability, we don’t have a formal review system. People are expected to be self-directed and ask for feedback. For firing, we have a system where anyone can challenge anyone’s position and there is an ad-hoc committee of 5 people (mostly those who know the person’s work) who will decide whether that person should continue to be a part or not.
Everyone in the staff should write their SOP reflecting on how they contributed last year, what worked, what did not work, and how they plan to contribute in the next year.
Feedback should be asked for from the community on how they feel the staff is contributing.
A representative body of the members (if that ever happens) or the board should evaluate at least once every quarter on how each member is doing.
Have been updating this report on a monthly basis. Perhaps this should be done in a checklist sort of way to ensure the tasks are completed.
