Kalyani FOSS March Meetup 2024
First FOSS Meetup in Kalyani
Date and Time
Date : 18/03/2024, Monday
Time : 2-5PM
Onground Volunteers
Anchoring - @Anushka_Jhingran @Riyansh_Jain
Food and water - @Mrutyunjay_Lodhi and Kripa Shankar
Photos - @Arup_Matabber
Registration Desk - Subhradeep Mondal and @Kritya_Rajansh
Speaker Management - @Bhaskar_Metiya
Bus - Anmol Mishra
Food Distribution and Management - Whole Team
Designs - @Antara_Paul @Ritam_Biswas @Arup_Matabber
Mode
Offline at JIS College of Engineering Kalyani Auditorium
Participants
Initial count of RSVP was around 135+.
On the day of meetup, lot of Students from JIS College of Engineering joined who had not RSVPed, we did their onsite registration, leading to total participant count of around 120 excluding our team members and community partner’s volunteers, which if included extended total count to 144 - 14 our team folks + 10 DevDotCom folks.
Speakers
Speaker Lineup can be found at - Speaker Lineup
Community Partners
We onboarded some well known communities in Kalyani and nearby region as community partners to help spread the word, list of which can be found at - link.
These communities helped us spread the word to a great number of audience. We formed a whatsapp group to onboard their representatives and Our team members - @Anushka_Jhingran and @Kritya_Rajansh Coordinated with them.
Activities
- Opening Keynote was given by our esteemed professor Dr. Oishila Bandyopadhyay, who encouraged folks to join such meetups more and talked about her experience in the field in brief.
- Speaker lineup started with supratim, followed by HarshVardhan and Arghadeep Banerjee and at last a short note by myself.
- Food was given after second talk.
- Stickers were distributed to each participant on the exit.
Few Glimpses
The Good
- Whole meetup went with smoothness.
- Response from attendees was great.
- Number of participants was unexpectedly huge.
- Community Partners were very helpful in promotion of the meetup.
- DevDotCom community folks helped a lot onground.
- JIS College was very prepared and helpful.
- All the team members worked in sync and with proper coordination and planning.
The Bad
- Quality of Talks can be improved
- Announcement and promotion can be done with proper time in hand, this time everything was in a bit hurry due to inter-IIIT Sports meet where more than half of the team was busy.
- Day of the meetup should ideally be Sunday as many attendees who RSVPed could not attend as it was on Monday.
Post meetup activities
- We still have not posted any photos from the meetup, as we are planning to rather make a reel/short and post it.
- We have emailed audit@fossunited.org the invoice of stickers, snacks and drinks.
Future plans
- We plan to not conduct any offline activity in the month of april as our end semesters will be during that time.
- Though we plan to continue our online activities and possibly expand them.