[MoM} IndiaFOSS 3.0 - Volunteers’ Sync (22/9/2023)
Attendees: Sai Rahul, Riya Sabu, Ansh, Karan, Aldrin, Muhd Yaseen, Priyanshi, Ruchika, Mars, Riya, Vishal
Proposal Review
● 6 Member panel in place and started reviewing proposals.
Venue Updates
● Planning to take first floor of NIMHANS Convention centre as well in order to get more space for workshops and community partners.
● Taking in the first floor balcony as well.
Second Phase Volunteers Updates
● Refer to Doc shared by Riya, general discussion done.
● First fill up with first phase volunteers, then expand to others, prefer Kannada speakers to deal with vendors.
Community Watch Parties
● an be picked up by volunteers in respective cities, FOSS U doesn’t have the bandwidth to send a rep there, but can support with essential resources for organisation
Social Media Updates
● Onboarded community partners waiting for media releases to share in networks.
● Finalising the social media posting schedule, ‘x’ number of announcements a day which can be re-shared and re-posted later.
Community Outreach
● Onboarded Community Partners
● Offline reachout started
● Roughly 60 registrations gathered till now, 4-5 meetups remaining in City FOSS in FOSS United, outreach planned there.
● CityJS session went well, got leads for sponsors for following sessions, 1Mg is a good lead.
● Couple of FOSS events planned in colleges and communities, 10 min slots for IndiaFOSS
● FOSS Club leads coming to IndiaFOSS.
Website Updates
● Came out well, website team came through, positive feedback from all around.
● Can scale down the team now, scheduled updates will be put alongside the progress with second phase volunteering tasks.
Diversity in FOSS
● 37 CFPs received.
● Women-in-Tech panel discussion more about gender diversity, challenges, women in tech leadership roles, and need for role models.
● Parallely reaching out to more prospective panelists.
● Some really good proposals, looking hopeful.
● Will accommodate formidable proposals that are genuine and meaningful additions to the conference.
Marketing Updates
● Running on schedule
● Tackling templates next
● Project shoutouts planned
● United by FOSS podcast first episode is going through post production, final touches underway, release targeted on Monday.
● FOSS Volunteer Stories started, roll out soon.
Design Updates
● Physical assets to be tackled next such as banner and t-shirts, stickers.
● Templating and other tasks are done.
● Climate conscious conference,
● Use of blackboards to display talk details.
● Need to make the design for Flyers etc, reimburses will be given that are put up by FOSS Club volunteers in their communities.
Live sessions, experience labs and workshop sessions updates, Tech for Good:
● Collaboration talks underway with Hoppscotch and OASIS. Organisations associated with them will also come.
● Working on organising in-person parallel sessions and showcases.
● True community based entities only will be given this.
Sponsorship Updates:
● Waiting on sponsorship update from Meta.
● Hoppscotch - silver
● Oasis collabaration
● Frappe and Zerodha - Platinum
● E2E as project showcase idea
Schedule Updates:
● A raw schedule preparation is underway,